Privacy Policy

Complexity Next Gen (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and protect personal information when you visit our website https://www.complexitynextgen.org (the “Website”).

This policy is provided in accordance with Regulation (EU) 2016/679 (the General Data Protection Regulation – GDPR).

1. Data Controller

The data controller responsible for the processing of personal data is the legal Representative of the Complexity Next Gen Association.

Complexity Next Gen
Email: contact@complexitynextgen.org
For any questions regarding this Privacy Policy or the processing of your personal data, you may contact us at the email address above.

2. Personal Data We Collect

We may collect and process the following categories of personal data:

  • Contact information (such as name and email address) when voluntarily provided through contact forms or newsletter subscriptions;
  • Technical data, including IP address, browser type, operating system, and usage data collected automatically when you browse the Website;

  • Any information you voluntarily provide when contacting us.

We do not knowingly collect personal data from minors.

3. Purposes and Legal Basis of Processing

We process personal data for the following purposes:

  • To respond to inquiries and communications sent through the Website;
  • To manage and send newsletters and informational communications (if you subscribe);
  • To ensure the proper functioning, security, and performance of the Website;

  • To comply with legal obligations.

The legal bases for processing under the GDPR are:

  • Consent (Article 6(1)(a) GDPR), where you voluntarily provide your data, such as when subscribing to a newsletter;
  • Legitimate interest (Article 6(1)(f) GDPR), for website security and basic analytics;
  • Legal obligation (Article 6(1)(c) GDPR), where applicable.

4. Newsletter and Email Communications

If you subscribe to our newsletter, we will process your email address and, where applicable, your name, solely for the purpose of sending updates, news, and communications related to Complexity Next Gen.

  • Subscription is based on explicit and voluntary consent;
  • You may withdraw your consent at any time, either by using the unsubscribe link included in each email or by contacting us directly;

  • We do not use your email address for automated profiling or marketing purposes beyond the newsletter itself.

Personal data related to the newsletter will be stored only for as long as you remain subscribed.

5. Cookies and Analytics

The Website uses cookies and similar technologies to ensure proper functioning and to improve user experience.
Cookies are small text files stored on your device when you visit a website. They can be classified as follows:

Technical cookies
These cookies are strictly necessary for the operation of the Website and enable core functionalities such as page navigation and access to secure areas. The Website cannot function properly without these cookies.

Analytics cookies
We may use analytics cookies to collect aggregated and anonymized information about how users interact with the Website (e.g., pages visited, time spent on the site). This data is used solely for statistical purposes and to improve the Website’s performance.
Analytics cookies are used only where permitted by law and, where required, subject to user consent.

Cookie Management

You can control or delete cookies at any time through your browser settings. Please note that disabling certain cookies may affect the functionality of the Website.

Most browsers allow you to:

  • view which cookies are installed;
  • delete existing cookies;
  • block all or specific cookies;

  • receive a warning before a cookie is stored.

For more information, please refer to your browser’s help documentation.

6. Data Sharing and Third Parties

We do not sell or rent personal data to third parties.
Personal data may be processed by trusted third-party service providers (such as website hosting or email delivery services) acting as data processors on our behalf, strictly for the purposes described in this policy and in compliance with GDPR requirements.
Where data is transferred outside the European Union, appropriate safeguards will be applied in accordance with GDPR.

7. Data Retention

We retain personal data only for the time strictly necessary to fulfill the purposes for which it was collected, including compliance with legal obligations.
Newsletter data is retained until the user unsubscribes. Contact emails are retained for a reasonable period to manage correspondence.

8. Data Subject Rights

Under the GDPR, you have the right to:

  • Access your personal data;
  • Request rectification of inaccurate or incomplete data;
  • Request erasure of your personal data (“right to be forgotten”);
  • Request restriction of processing;
  • Object to processing;
  • Request data portability, where applicable;

  • Withdraw consent at any time, without affecting the lawfulness of processing based on consent before withdrawal.

To exercise these rights, please contact us at the email address provided above.
You also have the right to lodge a complaint with a supervisory authority in your country of residence.

9. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or alteration.
However, no method of transmission over the Internet is completely secure, and we cannot guarantee absolute security.

10. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. Changes will be posted on this page with an updated revision date.
We encourage users to review this policy periodically.